Bright World guardianship programmes for Box Hill School students

Students enrolling will benefit from a specially reduced guardianship fee that has been negotiated with Box Hill School on behalf of their overseas parents. Essential Guardianship: For students who will be returning home or staying in school for the half term holidays and who do not require assistance with travel, the Guardianship standard option will be ideal. The cost for Guardianship Standard is £1,980 per annum payable in advance. For shorter term guardianship, termly charges will be £660 per term. We do not allow termly fee payments and fees must be paid for the duration of the academic year in advance. Emergency host family and travel assistance is available if needed and subject to extra charges as listed in the Optional Extra costs below. These will be charged as extra. Full Guardianship: For those students who need a regular host family and assistance with UK travel, in addition to our Essential Guardianship service, the Full Guardianship option will be the ideal choice. An initial expenses fund deposit is collected at the beginning of the year to cover the costs of these extra services and a host family will be allocated in advance of the start of the school year. Parents will have access to our Host Family Selection Tool and will be able to help us to choose their host family. The 2023-24 cost for Full Guardianship is £1,980 per annum payable in advance PLUS £1,500 expenses fund. For shorter term guardianship, termly charges will be £660 per term plus £500 per term deposit. We do not allow termly fee payments and fees must be paid for the duration of the academic year in advance. From September 2024 Full Guardianship fees will increase to £2,385 per annum/£795 per term with the £1,500 expenses fund remaining the same.

All Box Hill School students and their parents will know their Bright World Guardianship Care Manager. As soon as you are enrolled and have paid for your programme our work begins. If you have chosen Full Guardianship , we will help you to choose a host family for the year ahead and start making arrangements for safe arrival transport. All parents will be able to contact their Guardianship Care Manager in working hours on any subject. The Guardianship Care Manager will also keep in regular contact with Box Hill School to update them on activity.

All Box Hill School students will be introduced to our Local Coordinator for the area and school, Jalpa Lai, before they arrive. Jalpa will be available to them throughout the year to contact on any matter. Jalpa will visit each student three times every year. Two of the visits will be as a group, with the opportunity for students to request an individual appointment if they wish. The third visit will entail either a Host Family Care Plan, welfare visit or a Parents' evening. Additional visits can be requested and charged as extra. All visits will be followed by a report uploaded to our Parent Portal, Blink.

Bright World can arrange airport transfers at the start and end of each term. We can also offer transfers during the school year as required.

Although students on the Essential Guardianship programme will not require host family stay for the short school holidays, Bright World can help if a short-term host family is required. This may be because a student’s flight is arriving after the accommodation closes or before it opens on arrival in the UK. All host families are fully screened and inspected by us. This service is available at an extra charge.

As well as benefiting from emergency accommodation services, those students opting for our Full Guardianship programme, the allocation of a host family will be automatic. Box Hill School has three half term holidays each year and we will choose a nearby host family according to your requirements. Parents and students can also browse our Host Family Selection Toolkit and help us to choose their preferred host family. Host family stays are subject to additional costs which will be taken from your disbursement expenses fund. Easter accommodation is available if requested in advance. Students are expected to return home during Christmas and Summer holidays.

During term times and over the short holidays and Easter, all students and their parents will have access to our Emergency telephone number and our out of hours email support service. This is managed by a Duty Manager who is a member of our Head Office Team and parents can be assured of a prompt and reliable service in times of need.

When you enrol on the Bright World Guardianship programme for Box Hill School students, you will automatically receive your login details to Blink. The bespoke cloud-based parent portal has been designed to match the needs of overseas parents so they can keep a close eye on their child's progress anytime they choose. Our clients (parents and their agents) benefit from the use of BLINK, our cloud-based parent portal where they can see a live timeline of our reports, visits and parents evenings feedback forms. Submit flight details, view your host family profile, Taxi Confirmations and driver profiles anytime. View, download and pay invoices and track your live guardianship expenses fund. The final feature allows users to filter through and browse our host family network across the UK.

If a school is not able to offer isolation into the holidays, or if they simply do not have the space and/or sufficient staffing levels to isolate a student safely in school during term time, then this presents a difficult situation and possibly a safeguarding concern for the student. At this point, Bright World will always step in and try to help with providing a risk assessed host family for the isolation period required. For Full Guardianship students, costs will be taken from your expenses fund. For Essential Guardianship students, this will be billed as extra.